TermCloud

Terminology management made easy
The termbase that turns a little effort into a huge impact

Gemino TermCloud is a web-based, browser-supported termbase and service for international or multilingual companies. As one  of the solutions Gemino offers its clients, the software is a proprietary development and not for sale.

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With TermCloud, any employee can look up specialist terms and required corporate terminology directly in their browser – hassle-free, and in all the relevant languages to your business. No training. No installation. No maintenance.

The system requires no investment on your part and you won’t incur any personnel or further training costs. It can be used without any dependencies, and you can choose to expand it at any time. You can choose between TermCloud Lookup (the starter package that’s free for our regular clients) and TermCloud Workflow (the expanded package including terminology management for an individual monthly fee).

These companies already benefit from TermCloud:

TermCloud features

TermCloud Lookup lets you trial a terminology database in your company at no extra cost. Without any long-term commitments or obligation to buy from us. Once you decide whether additional TermCloud services would be beneficial for your organisation, you can simply order the expanded package at a low monthly fee: TermCloud Workflow with approval workflow and term changes on your side.

Easy to access. Easy to use. TermCloud just makes sense.

  • Terminology lookup and management made extremely simple and pragmatic
  • No expensive training required
  • No installation or hardware required
  • Designed for employees with no previous experience in terminology management
  • Low usage threshold due to integration in your company intranet, login-free use, etc.
  • No ties to one particular system – you can migrate your data to other systems at any time
  • A lot can be achieved with as little as 1 hour of terminology work per week/language
  • “Basic View” – showing only the most important details – the view for everyone in the company
  • “Expert View” – the view for terminologists, linguists and reviewers
  • Synchronization of the existing terminology with systems such as memoQ Server / QTerm, MultiTerm, etc.

TermCloud packages

TermCloud Lookup
The starter package

Free of charge for our existing customers and available for the entire duration of our relationship.

Included in the package:

  • Initial transfer of your terminology lists into the system
  • Browser-based lookup access for all employees from desktop and mobile devices
  • Unlimited number of users
  • Unlimited number of languages
  • Option to enlarge termbase with new entries from the translations carried out by us
  • Data can be exported in an open exchange format at any time

TermCloud Workflow
The expansion package

The small solution with a big impact on your terminology management.
With lookup function. With workflow. With professional terminology management service.
All at an individual monthly service fee, without any initial investment and without any in-house personnel or infrastructure charges. TermCloud Workflow has all the features of TermCloud Lookup.

In addition, it includes the following:

  • Customized, efficient approval workflow for new terminology
  • Various roles for relevant employees
  • Mastering/maintenance of your termbase by our terminologists
  • Extraction and recording of new terminology at the start of each translation project
  • Quarterly quality checks of your termbase
  • System customization with your logo and your corporate colors – on request even without Gemino branding
  • Your own subdomain “YourCompany.termcloud.net”

Why is terminology management necessary?

Consistent corporate language is more than a competitive advantage

How do I spell that again? What’s the specific term here? And how do I say this in another language? Anyone involved in an organization’s communications, products and services should use the same specific terminology. After all, consistently applied corporate language has many benefits:

  • It makes communicating with other departments and suppliers easier
  • Enables  better quality, more consistent translations
  • Clearly defined terminology has been found to boost customer loyalty
  • Actively applied corporate language strengthens your brand

Inconsistent language leads to misunderstandings and may cause errors. Clear, product-related communication is a must, not least for legal reasons (product liability law). The consistent use of a termbase such as Gemino TermCloud significantly reduces this risk.

The benefits of terminology tech

Systematic terminology management that is continually applied throughout the company can be a powerful tool to guarantee consistently high quality across all relevant languages. All employees involved in corporate communications should have easy access to the defined terminology. This requires personnel resources and a corresponding technical infrastructure.

Many major companies have a significant need for multilingual (technical) documentation. For them, terminology management by means of a termbase is a sensible, worthwhile investment. It also makes economic sense, as the costs are one-off and scalable. Uncertainty around terminology, on the other hand, can lead to repeated misunderstandings and unpredictable, sometimes expensive mistakes.

Terminology management

  • Streamlines communications with other departments and suppliers
  • Improves translation quality and consistency
  • Ensures clearly defined terminology, which has been found to boost customer loyalty
  • Leads to actively applied corporate language that strengthens the brand

Is terminology management expensive?

Most systems on the market are powerful but also expensive, difficult to implement and complex to use.

As well as being expensive to buy and maintain, they require an investment in training for all future users, too. Costs for full-time in-house terminologists or linguists, who continually manage the terminology for all relevant languages in the system, also need to be factored in.

Many companies shy away from introducing such a system, particularly because it is often difficult to analyze its profitability in advance.

 

We make it easy to get started. And that’s just the beginning.

Experience has shown that a small investment can already reap the benefits of a “major” terminology management system. Very often, a mere 20% of the expenditure leads to approximately 80% of the desired results.

The ideal way to introduce terminology management to your company is in small steps, with low costs for start-up and operation alike, and to have the option to use the database with one of the major systems at a later stage.

Gemino TermCloud allows you to do just that. Our language services include the use of our terminology management system, which can also be expanded to suit your individual requirements. Our system is open, allowing you to easily switch or link it to major systems by other providers.

Languages are growing

The increasing degree of specialization across multiple divisions has a huge effect on the language used in the company. Ever more differentiated specialist terminologies emerge and are applied in complex product development processes. To ensure clear communication, a large number of users must be familiar with this language diversity.

Communication is growing

Terminology management helps companies meet these requirements. It creates the foundation for unambiguous communication between various divisions, such as Research & Development, Production and Marketing, and between the company and its suppliers. Not least, correct and consistently applied terminology also enhances communication between companies, in the market and with end customers.

Terminology is worth it

A profitability analysis is sure to demonstrate the financial justification for these efforts, as the associated costs are one-off and scalable. Uncertainty around terminology, on the other hand, can lead to repeated misunderstandings and, as a result, unpredictable and sometimes expensive mistakes.